Data Sheet Maintenance

HelpID: 543522037

Data Sheet Maintenance is used to create/maintain the list of fields to be recorded for an item when it appears on a GP transaction.

NAVIGATION: Cards >> Inventory >> Data Sheet Maintenance

COPY: See the section Copying a Data Sheet.

Data Sheet ID: Enter an ID to identify the Data Sheet.

Data Sheet ID Note: IPT makes use of Notes to provide additional information on the reports. The Data Sheet Note will print at the top of the Datasheet report, and also on the Data Record report.

Description: Provide a description for the Data Sheet

Source Doc: Each Data Sheet can be assigned to only one transaction. If the same information needs to be recorded on another transaction, you will have to create a second Data Sheet. See the section below on Coping a Data Sheet.

Version: The Version Number is a required field. By default, all new Data Sheets will be set to 1. You can change this to a different value if needed. This is an alphanumeric field.

If you change the Version Number on an existing Data Sheet, you will be asked:

Do you want to store a Revision of the current Data Sheet?

If you answer YES, see section below about Versioning a Data Sheet.

If you answer NO, you will be asked:

Do you still want to change the Version Number?

If you answer NO again the Version Number will revert back to the original value.

If you answer YES, the new Version Number will be used without saving the prior version to history.

Add Attribute: Click this button to open the Attribute Maintenance window. See the section Attribute Maintenance for more information.

Add Variable: Click this button to open the Variable Maintenance window. See the section Variable Maintenance for more information.

Edit: Edit an existing Attribute or Variable either by selecting it in the tree-view then clicking Edit, or by double-clicking it in the treeview.