Manual Entry

HelpID: 542422023

The Manual Entry window is used to print one-off labels for a specific item, or to edit the details of the auto-generated labels created from one of the supported printing locations (i.e. from PO Receiving). The LabelLink window shows the “base” information from which individual label records are created. The Manual Entry window adds/edits this “base” information, which the Edit Labels window available from the Preview window is used to edit individual label records.

To create one-off labels for an item, go to Transactions >> Inventory >> LabelLink Manual Entry.

Click the MANUAL ENTRY button to open the Manual Entry window.

NOTE: If you are printing SmartList labels, see the SmartList Labels chapter of the manual for more information. The Manual Entry window works differently with SmartList, which is covered in the SmartList chapter.

To edit an existing label, scroll through the labels using the Previous and Next buttons. Make changes as needed, then scroll to the next label, or click DONE. The changes will be saved automatically.

Data is never changed on the source transactions. If you make a mistake, return to the main window and click the Source Document Refresh button.

The Manual Entry window edits, or creates, “Item Level” records in LabelLink (as opposed to the individual Labels visible in the Preview window). If you are editing data from a source document, where the quantity is 2-CASE, when you click the LabelLink Print button (or Preview button) it will generate 2 separate labels (or more depending on the Copies setting). Therefore, a change in the Manual Entry window could rolldown to many labels. Individual Labels can be edited from the Preview window (see the Edit Labels chapter for more information).

Manual Entry does not require that the information you enter be valid. You can put a value in the Item Number field that does not exist in the Item Master. None of the fields are validated against master records. This gives you the ability to create labels for Items that do not exist in your system (or do not exist yet).

Manual Entry from Purchase Order Entry: if you print labels from PO Entry, serial/lot controlled items will not yet have serial or lot numbers in the system. If those numbers are known, you can enter them using the Manual Entry window. If just one Lot Number or Serial Number is to be received, simply enter it in the Ser/Lot Number field.

To record multiple Serial/Lot Numbers you will need to create new records. Click the NEW button to create a new record. For each Item-Serial combination, or Item-Lot combination, create a new record. When each record is complete, click NEW to create another record. Or click DONE to close the window. Records are saved automatically.

Manual Entry for One-Off Labels: If you are creating labels for Lot or Serial Numbered items, you will need to create one label record for item Item-Lot or Item-Serial for which you need a label. To record multiple Serial/Lot Numbers you will need to create new records. Click the NEW button to create a new record. For each Item-Serial combination, or Item-Lot combination, create a new record. When each record is complete, click NEW to create another record. Or click DONE to close the window. Records are saved automatically.