Social Security Number Security
ACME records Social Security Numbers (SSNs) in the GP database and needs to tighten security on who can see those numbers. Since they have two employees with the same First and Last Names, users do need to see the last 4 digits of the number to help identify the employee.
Only two users should have access to change and view the entire SSN.
The SSN controls need to be applied to the Employee Maintenance SSN field, and the Vendor Maintenance Options Tax ID field.
Description of Solution:
Navigation: Tools >> Setup >> Company >> SSN Security
Users in this list will be able to view the complete SSN, and edit the SSN field, on the windows where the SSN controls are applied.
SSN Control will be applied to:
- The SSN field on Employee Maintenance
- The Tax ID field on Vendor Maintenance Options
In Employee Maintenance, for users who are not in the SSN Security list, the SSN field will be hidden (red box, above), and the SSN will be displayed in the Title Bar of the window. Only the last 4 digits will be displayed.
In Vendor Maintenance Options, for users who are not in the SSN Security list, the Tax ID field will be hidden (red box, above), and the SSN will be displayed in the Title Bar of the window. Only the last 4 digits will be displayed.
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