GP PowerPack Purchasing Tweaks

 GP PowerPack Tweaks includes enhancements for all parts of Dynamics GP.  The Purchase Order Processing Tweaks are:

  • Auto-Close Child Windows: no more playing “Where’s Window” after clicking Save on a PO. GP will tell you which window is open, but will does not bring it forward, requiring the user to hunt for and close the window before being allowed to save the document. This Tweak will close open child windows automatically.
  • Calculate Release Date: Purchasing Setup has an option to calculate the Release Date based on the Required Date but it only works when entering a new line.  This Tweak ensures the Release Date is recalculated if the Required Date is changed.
  • Duplicate Items Warning: warns user when the same Item Number is added more than once to the same Purchase Order.
  • Lock PO Costs (view demo): prevent editing of the Unit Cost and Extended costs on PO Invoice Entry and PO Receivings Entry.
  • Lock Last Cost (view demo): Prevents posting PO Receipts from updating the Last Invoice Cost on Item-Vendors.  Also has an optional control on the Item Cost in PO Entry to prevent changing the cost outside of a predefined Allowable Variance.
  • Non-Inventory Unit of Measure: override Dynamics GP’s default use of “Each” on non-inventory items with your own Unit of Measure, such as LB, KG, Pack, etc.
  • Password to use Non-Inventory Items (view demo) : prevent accidental use of non-inventory items on Purchase Orders by requiring a password.
  • PO Number Forward Only (view demo): Prevents the Next PO Number in POP Setup from getting set far backwards to an unused PO. For example, if the current Next PO Number is PO2235 but a user enters PO1002 into PO Entry and PO1002 was never used, then the user clicks Delete (does not use the PO Number/ Closes the window), it gets “released” and PO Setup takes it as the new Next PO Number. The intent of POP functioning like this was to allow multiple users to create POs without gaps. For example, three users might open PO Entry and get PO Number PO2002, PO2003 and PO2004. If all of them close PO Entry without creating a PO the PO Number would reset to PO2002. However, this behavior also allows a user to type in PO0020 then close the window and the Next PO Number “resets” to PO0020. “PO Number Forward Only” allows setting a value for how far back the numbering can reset, from 0 (no reset allowed) to 999.
  • PO Receipt Type Control (view demo): allows you to assign User IDs to have access to only Shipment, or Shipment/Invoice. This setting controls the options available on the PO Entry “Actions” button, and on the Receivings Transaction Entry window. It also supports Vendor ID level setup so that the PO Receipt Type defaults based on the Vendor setup.
  • Prompt to Add Non-Inventory Items (view demo): when an Item Number (or Vendor Item Number) is entered that does not exist in the Item Master (or Vendor Item Master), the user is prompted to Add the item number to Item Maintenance.
  • Prompt to Add PURCH Acct to Vendor: When a PURCH account is selected on the PM Transaction Entry Distributions window, if it does not already exist on the Vendor’s Accounts page or Additional Accounts, the user will be asked to add it.
  • Prevent use of Non-Inventory Items in POP (view demo): makes sure that all items entered in POP exist in your Inventory Master
  • Purchasing Distributions By Line: Splits the POP Shipment/Shipment-Invoice, and POP Invoice PURCH distributions so that there is line PURCH distribution per line item.  PLEASE READ THIS IMPORTANT STATEMENT.
  • Purchasing Distributions Override: a Dynamics GP Version 10 service pack disabled the ability to change the PURCH account in Receivings Transaction Entry.  This tweak re-enables the ability to add/edit/delete the PURCH distributions.  PLEASE READ THIS IMPORTANT STATEMENT.
  • Require PURCH Acct in PO Entry: Makes the Inventory/Purchases/Drop-Ship Account a required field in Purchase Order Entry.
  • Sync PO Lines to SOP: reorders PO lines so the Items appear in the same order as they do on a linked Sales Order.  POs created from Sales Transaction Entry will be automatically reordered as they are created.